Hire a Filipino Executive Virtual Assistant

A general VA handles routine tasks like data entry, scheduling and basic admin. An executive virtual assistant operates at a higher level — they manage complex calendars across time zones, draft executive-level communications, coordinate with stakeholders on your behalf and handle confidential information with discretion. Think of them as your remote chief of staff rather than a task-doer. Our executive VAs are specifically trained to work alongside founders, CEOs and senior leaders who need proactive, strategic support.

Absolutely. Confidentiality is non-negotiable at the executive level. All our executive virtual assistants sign comprehensive NDAs before placement. We also train them on data security best practices including password management, secure file sharing and proper handling of sensitive financial, legal and HR documents. If your business requires specific compliance standards, we can tailor the onboarding to meet those requirements. Your information stays protected at every step.

Our executive assistants are experienced in managing calendars that span US, UK, Australian and Asian time zones simultaneously. They use tools like Google Calendar, Calendly and Savvy Time to prevent conflicts, build in buffer time between calls and ensure you are never double-booked. They also proactively adjust for daylight saving changes and flag scheduling conflicts before they become problems. If you work with international clients or a distributed team, this is one of the highest-value skills your EA will bring.

Our executive VAs are proficient in the tools modern leaders actually use: Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana, Trello, Monday.com, ClickUp, HubSpot and Salesforce among others. If your business runs on a specific platform, we ensure your assistant is trained on it before their first day. We also provide ongoing training as new tools emerge so your EA stays sharp and never becomes a bottleneck in your tech stack.

Yes — and this is one of the key advantages of hiring an executive virtual assistant rather than a general VA. Our EAs are trained in professional business communication and can represent you in emails, calls and messages with clients, investors, board members and partners. They learn your tone and communication style so responses feel authentic. Many of our clients’ stakeholders don’t even realise they are communicating with an assistant rather than the executive directly.

The first week follows a structured onboarding plan designed to get your EA productive fast. They start by learning your daily routines, communication preferences and priority systems. They get access to your calendar, inbox, project tools and key documents. By day three, they are handling scheduling and inbox triage. By the end of week one, they are managing follow-ups, preparing meeting briefs and coordinating with your team. Our account manager checks in daily during this period to ensure a smooth transition.

The quality of support is comparable — Filipino executive VAs are highly educated, fluent in English and culturally aligned with Western business practices. The main difference is cost. A US-based remote executive assistant typically costs $4,000 to $7,000 per month. A Filipino executive VA through Armasourcing delivers the same calibre of support at 60 to 70 percent less. You also benefit from the Philippine time zone overlap with both US and Australian business hours, and a workforce known for loyalty and long-term commitment to their roles.

Absolutely. Many of our clients begin with a part-time executive virtual assistant working 20 hours per week and scale up as their needs grow. This is a great way to build trust and refine workflows before committing to full-time support. When you are ready to expand, we can increase your current EA’s hours or add a second assistant to your team. There are no long-term contracts locking you in — we keep things flexible because your business needs change.