Outsource Accounting to the Philippines: Save 70% on Bookkeeping and CPA Support

At Armasourcing, we’ve helped businesses of all sizes build offshore accounting teams in the Philippines. From basic bookkeeping to full-cycle accounts payable and receivable, our pre-vetted Filipino accountants deliver accurate, reliable financial support that keeps your books clean and your business growing. Here’s everything you need to know about making it work.

Why Outsource Accounting to the Philippines?

The Philippines isn’t just a hub for virtual assistants — it’s one of the world’s leading destinations for outsourced financial services. Here’s why:

Massive Talent Pool of Qualified Accountants

The Philippines produces over 150,000 accounting graduates annually, many holding a Bachelor of Science in Accountancy (BSA) degree from top universities. Thousands are licensed Certified Public Accountants (CPAs) who have passed one of the most rigorous CPA exams in Asia.

These aren’t entry-level data entry clerks handling your books. They’re formally trained accounting professionals with deep knowledge of financial principles, tax regulations, and accounting standards.

Significant Cost Savings

The cost difference is substantial:

• Filipino bookkeeper/accountant: $6 – $12 per hour (depending on experience and qualifications)
• US bookkeeper: $20 – $35 per hour
• US CPA or senior accountant: $40 – $80 per hour
• Australian bookkeeper: AUD $30 – $50 per hour

For a full-time Filipino accountant at $10/hour, you’re looking at approximately $1,600 per month. A comparable hire in the US would cost $5,000 – $8,000 per month including benefits. That’s a savings of 60-75% — and often more when you factor in office space, equipment, and payroll taxes you don’t have to pay.

English Proficiency

Accounting requires clear communication — whether it’s explaining a variance, emailing a vendor about a payment, or discussing financial reports with management. Filipino accountants communicate fluently in English, both verbally and in writing, eliminating the language barriers that plague other offshore destinations.

Cultural Alignment

Filipino professionals are familiar with Western business practices and standards. Many have worked with US and Australian companies, understand GAAP and IFRS frameworks, and are comfortable with the tools and workflows your business already uses.

Accounting Tasks You Can Outsource

Bookkeeping

Day-to-day bookkeeping is the most commonly outsourced accounting task, and for good reason — it’s essential, repetitive, and time-consuming. Your offshore bookkeeper can:

• Record daily transactions and journal entries
• Categorize income and expenses
• Reconcile bank and credit card statements
• Maintain the general ledger
• Prepare monthly financial statements (income statement, balance sheet, cash flow)
• Track petty cash and reimbursements

Accounts Payable (AP)

Never miss a vendor payment again. Your Filipino accountant can:

• Process and record vendor invoices
• Verify invoices against purchase orders and delivery receipts
• Schedule payments and manage payment runs
• Reconcile vendor statements
• Handle vendor inquiries and resolve discrepancies
• Track early payment discounts

Accounts Receivable (AR)

Keep your cash flow healthy with dedicated AR support:

• Generate and send customer invoices
• Record incoming payments and apply to invoices
• Follow up on overdue accounts
• Manage collections and aging reports
• Process credit memos and adjustments
• Reconcile customer accounts

Payroll Processing

While you’ll still need a US or Australian payroll provider for compliance, your Filipino accountant can handle the heavy lifting:

• Collect and verify timesheets
• Enter payroll data into your payroll platform
• Process payroll changes (new hires, terminations, raises)
• Reconcile payroll reports
• Prepare payroll journal entries
• Respond to employee payroll inquiries

Tax Preparation Support

Your offshore accountant can prepare the groundwork for tax filing — saving your CPA firm hours of work and reducing your tax preparation fees:

• Organize receipts, invoices, and financial documents
• Prepare trial balances and supporting schedules
• Compile 1099 and W-2 information
• Reconcile year-end accounts
• Assist with sales tax reporting
• Prepare workpapers for your CPA’s review

Important note: Tax filing itself should always be handled by a licensed CPA in your jurisdiction. Your Filipino accountant prepares the data; your local CPA reviews and files.

Financial Reporting and Analysis

Go beyond basic bookkeeping with reporting that drives better decisions:

• Monthly management reports with variance analysis
• Budget vs. actual comparisons
• Cash flow forecasting
• Key performance indicator (KPI) dashboards
• Departmental or project-level profitability analysis
• Custom reports for stakeholders or investors

Qualifications of Filipino Accountants

When you outsource accounting to the Philippines through Armasourcing, you’re not getting generic virtual assistants. You’re getting qualified professionals with credentials that include:

• BSA (Bachelor of Science in Accountancy) — A four-year degree focused entirely on accounting, auditing, taxation, and business law
• CPA License — The Philippine CPA exam has a pass rate of around 30-40%, making it one of the more demanding professional certifications in the country
• Industry Experience — Many Filipino accountants have worked in BPO firms serving US and Australian clients, giving them direct experience with your accounting standards and software
• Continuing Professional Education — Licensed CPAs in the Philippines are required to complete ongoing education to maintain their license

At Armasourcing, we verify credentials, test technical skills, and assess communication ability before presenting any candidate. You’re not rolling the dice — you’re choosing from a curated shortlist of proven professionals.

Tools Your Offshore Accountant Should Know

Accounting Software

• QuickBooks Online — The most popular choice for US small businesses. Our VAs are proficient in QBO setup, daily bookkeeping, and reporting.
• Xero — Widely used in Australia and growing fast in the US. Clean interface, excellent for multi-currency businesses.
• FreshBooks — Ideal for service-based businesses and freelancers. Strong invoicing and time-tracking features.
• MYOB — The Australian standard. If your business runs on MYOB, Filipino accountants can learn it quickly.
• Sage — For larger businesses needing enterprise-level accounting capabilities.

Payroll Platforms

• Gusto — User-friendly US payroll, benefits, and HR platform
• ADP — Enterprise payroll solution
• Paychex — Popular with small to mid-size US businesses

Collaboration and Communication

• Google Workspace — For shared documents, spreadsheets, and calendar
• Slack or Microsoft Teams — For daily communication
• Loom — For recorded walkthroughs and training
• Dext (Receipt Bank) — For automated receipt capture and data extraction
• Bill.com — For AP automation and payment approvals

Data Security: Protecting Your Financial Information

Financial data is among the most sensitive information in any business. Here’s how to protect it when working with an offshore accounting team:

Access Management

• Grant only the minimum access needed for each role
• Use role-based permissions in your accounting software (most platforms support this)
• Require two-factor authentication on all financial accounts
• Use a password manager to share credentials securely
• Revoke access immediately upon termination

Data Protection Agreements

Ensure your offshore team signs comprehensive non-disclosure and data protection agreements. At Armasourcing, these are standard — every VA signs binding confidentiality agreements before they access any client systems.

Audit Trails

Modern accounting software logs every action. Enable audit trails in QuickBooks, Xero, or whatever platform you use, and review them periodically. This creates accountability and helps catch errors (or worse) early.

Separation of Duties

Follow basic internal control principles even with a remote team. The person entering invoices shouldn’t also be authorizing payments. If your offshore team is small, build approval workflows where you or a trusted local team member signs off on payments above a certain threshold.

Compliance Considerations

Outsourcing accounting doesn’t mean outsourcing compliance responsibility. Here’s what to keep in mind:

• Tax filing remains your responsibility. Your offshore accountant prepares the data, but a licensed CPA in your jurisdiction should review and file returns.
• Understand your regulatory obligations. Industries like healthcare (HIPAA), finance (SOC 2), and government contracting may have specific requirements about where data can be processed.
• Maintain local CPA oversight. Have a local CPA review your offshore accountant’s work quarterly. This provides an additional quality check and ensures compliance with local regulations.
• Document everything. SOPs, approval workflows, and access logs aren’t just good practice — they’re often required by auditors and regulators.

How to Get Started With Offshore Accounting

Step 1: Assess What You Need

Start by listing every accounting task in your business and categorizing them:

• Daily tasks: Transaction recording, invoice processing, payment posting
• Weekly tasks: Bank reconciliation, AR follow-up, payroll data entry
• Monthly tasks: Financial statements, management reports, variance analysis
• Quarterly/Annual tasks: Tax preparation support, audit assistance, budgeting

Step 2: Choose the Right Level of Expertise

Not every task requires a CPA. You might need:

• A junior bookkeeper ($6-8/hr) for basic data entry and transaction recording
• A senior bookkeeper ($8-10/hr) for full-cycle bookkeeping and reporting
• A CPA-level accountant ($10-15/hr) for financial analysis, tax prep support, and complex accounting

Step 3: Set Up Your Systems

Before your offshore accountant starts, ensure your chart of accounts is clean, your accounting software is properly configured, and your processes are documented. This upfront investment pays dividends in accuracy and efficiency.

Step 4: Start With a Defined Scope

Begin with a focused set of tasks — bookkeeping and bank reconciliation, for example. Once your offshore accountant demonstrates competence and reliability, gradually expand their responsibilities.

Step 5: Establish Review Cycles

Set up weekly reviews during the first month, then move to bi-weekly or monthly reviews as trust builds. Your local CPA should review the work quarterly.

The ROI of Outsourced Accounting

Let’s run the numbers on a typical scenario:

• Current cost: US bookkeeper at $30/hour, 30 hours/week = $3,900/month
• Outsourced cost: Filipino senior bookkeeper at $9/hour, 40 hours/week = $1,440/month
• Monthly savings: $2,460
• Annual savings: $29,520

And you’re getting 10 more hours per week of coverage. That’s not just cost savings — it’s expanded capacity at a lower price point.

Factor in reduced overtime, lower turnover costs (Filipino VAs are known for loyalty and long tenure), and the elimination of office overhead, and the total ROI often exceeds 200-300% in the first year.

Ready to Outsource Your Accounting?

At Armasourcing, we make it easy to build your offshore accounting team. We recruit, vet, and present qualified Filipino accountants — from junior bookkeepers to licensed CPAs — so you can find the right fit without sifting through hundreds of resumes.

We handle payroll, HR, and compliance on the Philippine side. You handle the work and the relationship. It’s that simple.

Book a free consultation to discuss your accounting needs. We’ll help you identify which tasks to outsource first, recommend the right level of expertise, and connect you with pre-vetted candidates who are ready to start. No commitment required — just a conversation about what’s possible.