We Tried 9 AI Receptionists for One Roofing Company. Only 2 Would Answer a Call Without a Card.
We wrote a one-page profile for a fictional roofing company in Austin, Texas, and tried to set up…
Read Article
Filipino Virtual Assistants for Med Spas
Hire a Filipino virtual assistant for your med spa or aesthetic clinic, handling patient inquiries, booking management, social media, and review generation so you can focus on treatments, not admin.
Inquiry & Booking Management
Review Generation & Reputation
Social Media & Content
Patient Follow-Up & Retention
110-Day
Perfect Hire Guarantee
AI
Powered Matching
Zero
Deposit Required
You Didn't Build a Clinic to Answer DMs at Midnight.
You trained for years to perform treatments that change how people feel about themselves. Somewhere between building a clientele and growing the clinic, the business side took over: Instagram DMs between procedures, review request texts at ten at night, no-shows and reschedules while the next patient waits. Your revenue is tied to your hands-on time, so every admin hour is an expensive one.
Speed decides who books. Harvard Business Review’s lead response research found that inquiries answered within minutes convert at many times the rate of those answered an hour later, and a provider in back-to-back treatments cannot be that fast. A dedicated med spa virtual assistant can. Filipino VAs are fluent in English and trained on Boulevard, Vagaro, Aesthetic Record, and Instagram: inquiries answered within minutes, consultations booked, reviews requested after every visit, lapsed patients rebooked, and content posted on schedule.
Armasourcing recruits, vets, and manages your VA end to end. If live phone coverage matters too, see our virtual receptionist services, or read how we help you hire a Filipino virtual assistant.
< 5 min
Average inquiry response time
3x
More Google reviews in 90 days
15+hrs
Freed from admin weekly
110 Days
Perfect Hire Guarantee
What We Handle For You
Your Biggest Bottlenecks, Solved
Stop doing everything yourself. Here's exactly what your Filipino specialist takes off your plate from day one.
Inquiry & Booking Management
Respond to DMs, website leads, and phone inquiries within minutes. Book consultations directly into your calendar.
Review Generation & Reputation
Systematic review requests after every appointment. Monitor and respond to Google and Yelp reviews.
Social Media & Content
Before/after posts, educational content, Google Business updates, and DM management across all platforms.
Patient Follow-Up & Retention
Rebooking reminders, post-treatment check-ins, and re-engagement campaigns for lapsed patients.
Who This Is For
Med Spa Owners
Solo or multi-location med spas needing admin and marketing support to fill their treatment calendar.
Aesthetic Nurses & NPs
Independent injectors running their own books who need inquiry management and social presence without hiring full-time staff.
Facial & Skin Clinics
Esthetician-owned clinics looking to grow their client base through consistent content and follow-up.
Multi-Treatment Aesthetic Clinics
Clinics offering laser, injectables, and body treatments that need coordinated scheduling and marketing across services.
Why Work with Armasourcing
We're a Filipino-led, mission-driven growth partner specialising in operational and marketing support.
110-Day Perfect Hire Guarantee
Not the right fit? We replace them free.
Exclusive for Full-Time VAs
ArmaOPS+ AI Toolkit
Your VA already knows Claude AI and VS Code from day one.
Learn more →Daily Execution, Not Monthly Reports
Daily time tracking and weekly QA reports, so you always know what got done.
Our Process
How It Works
Discovery Call
We learn about your clinic, your booking system, and which tasks are consuming the most of your time.
VA Matching
We match you with pre-vetted VAs experienced in aesthetic clinic operations. You review profiles and interview top candidates.
Onboarding & Setup
Your VA is onboarded into your booking platform, social accounts, and communication tools within the first week.
Ongoing Support
Regular check-ins, performance tracking, and backup coverage ensure your clinic is never without support.
Sound Familiar?
Is This You Right Now?
Every growing business hits this wall. Here's what changes when you stop trying to do it all alone.
BEFORE
Doing It All Yourself
- Losing bookings to slow inquiry responses
- Not enough Google reviews to compete
- Admin eating into your treatment hours
AFTER
With Armasourcing
- Never miss an inquiry or booking opportunity
- More Google reviews filling your map pack
- Consistent social media without lifting a finger
- Evenings back, free from admin
Guaranteed Results
What You Can Expect
Every Armasourcing engagement comes with clear deliverables, proactive communication, and our 110-Day Perfect Hire Guarantee, so you never wonder if it's working.
- Never miss an inquiry or booking opportunity
- More Google reviews filling your map pack
- Consistent social media without lifting a finger
- Evenings back, free from admin
Real client feedback
What working with us actually looks like.
Liz ran a solo counselling practice in Australia. Karen was her dedicated Armasourcing assistant: inbox, bookings and client follow-ups, handled across the timezone gap. Every engagement gets reviewed the same honest way.
Resources
Learn More About Med Spas & Aesthetic Clinics
Explore our latest articles and guides to help you get the most from your virtual assistant.
10 Best Outsourced SDR Companies Compared (2026)
The best outsourced SDR companies in 2026 are Armasourcing, Belkins, CIENCE, SalesRoads, Martal Group, Callbox, memoryBlue, Leadium, Superhuman…
Read Article
What Is Staff Augmentation? A Guide for Non-Tech Teams
Staff augmentation is a staffing model where an outside provider recruits, employs, and pays a professional who then…
Read ArticleFrequently Asked Questions
Can a VA manage my booking system remotely?
Yes. Our VAs are experienced with Jane App, Vagaro, MindBody, Acuity, and other clinic booking platforms. They can manage your appointment calendar, send confirmations, and handle rescheduling requests in real time.
How does review generation work?
Your VA sends a personalized review request via text or email within 24 hours of each completed appointment. They follow up once if there’s no response, and monitor your Google and Yelp profiles to respond to new reviews. Most clients 3x their review count within 90 days.
Can my VA handle patient communication sensitively?
Absolutely. We match you with VAs trained in professional patient communication. They understand aesthetic treatment terminology, follow your clinic’s tone and voice guidelines, and know when to escalate sensitive inquiries directly to you.
What social platforms can a VA manage for my clinic?
Our VAs manage Instagram, Facebook, TikTok, and Google Business Profile. They create before/after posts, educational content, promotional graphics using Canva, and respond to DMs and comments. They can also repurpose your treatment videos into reels and shorts.
What does it cost compared to a local receptionist?
A trained Filipino VA costs a fraction of a local receptionist or admin hire. And because they work remotely, there are no office costs, benefits, or payroll taxes. Most of our med spa clients break even within the first month from recovered bookings alone.
Related Industries
Filipino VAs for Healthcare & Wellness
Explore other industries where our pre-vetted Filipino virtual assistants deliver results.
Our Services
Check Our Services
Whether you're buried in admin, invisible on Google, or struggling to deliver client work on time, our tailored packages give you the right mix of strategy and skilled Filipino support.
Growth Starter VA
A dedicated, English-proficient Filipino virtual assistant who handles your admin, customer service, scheduling, and day-to-day tasks.
Best for: Solopreneurs, Coaches, Founders Explore Growth Starter VADigital Marketing
Full-service digital marketing support, SEO, paid ads, social media, and content, executed by trained Filipino specialists who integrate with your workflow.
Best for: Growing Businesses, Local Services Explore Digital MarketingAgency Execution Partner
White-label SEO services, audits, blogs, backlinks, reporting, with a trained VA who blends into your systems and supports client operations.
Best for: Agencies, Consultants Explore Agency Execution Partner3D Modeling & Archviz
Photorealistic renders, walkthrough animations, virtual staging, and BIM visualization, by dedicated Filipino 3D artists at 70% less than local studios.
Best for: Architects, Interior Designers, Developers Explore 3D VisualizationReady to Hire a Filipino VA for Your Med Spa?
Book a free discovery call and let us show you how we can help.