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Construction Virtual Assistant for General Contractors
Hire a Filipino construction virtual assistant who handles your scheduling, estimating, subcontractor coordination, and paperwork, so you can focus on building instead of office work.
Lead Intake & Estimate…
Subcontractor Coordination
Permits & Documentation
Invoicing & Accounts…
110-Day
Perfect Hire Guarantee
AI
Powered Matching
Zero
Deposit Required
You Can't Build and Run the Office at the Same Time.
You did not get into contracting to spend evenings chasing estimates, returning voicemails, and working out why QuickBooks does not match the bank. But between managing subs, juggling permits, and keeping three job sites on schedule, the back office became a full-time job you never signed up for. The biggest leak in most contracting businesses is not materials or labor. It is the estimate that never went out and the lead that reached voicemail.
A dedicated construction virtual assistant runs the office while you are on site. Filipino VAs are fluent in English and trained on Buildertrend, CoConstruct, Procore, and QuickBooks: leads answered and qualified, estimates sent and followed up, project schedules and sub coordination kept current, permits tracked, invoices out on time, and the Google reviews most homeowners read before hiring requested after every job.
Armasourcing recruits, vets, and manages your VA end to end. If your phones need live coverage too, see our virtual receptionist services, or read how we help you hire a Filipino virtual assistant.
2x
More estimates followed up
15+hrs
Saved per week off the job site
24hr
Bid follow-up turnaround
What We Handle For You
Your Biggest Bottlenecks, Solved
Stop doing everything yourself. Here's exactly what your Filipino specialist takes off your plate from day one.
Lead Intake & Estimate Follow-Up
Every inquiry captured, estimates sent promptly, and prospects followed up until booked.
Subcontractor Coordination
Subs scheduled, materials ordered, and timelines managed across multiple job sites.
Permits & Documentation
Permit applications prepared, compliance docs organized, and approvals tracked.
Invoicing & Accounts Receivable
Progress billing sent on time, payments tracked, and overdue accounts followed up.
Who This Is For
General Contractors
GCs managing multiple projects who need admin and coordination support without adding local overhead.
Remodeling Companies
Home remodelers needing project management, client communication, and marketing support.
Construction Companies
Growing construction firms that need back-office support to scale operations efficiently.
Design-Build Firms
Design-build companies needing coordination between design teams, subcontractors, and clients.
Why Work with Armasourcing
We're a Filipino-led, mission-driven growth partner specialising in operational and marketing support.
110-Day Perfect Hire Guarantee
Not the right fit? We replace them free.
Exclusive for Full-Time VAs
ArmaOPS+ AI Toolkit
Your VA already knows Claude AI and VS Code from day one.
Learn more →Daily Execution, Not Monthly Reports
Daily time tracking and weekly QA reports, so you always know what got done.
Our Process
How It Works
Discovery Call
We learn about your business, your industry-specific needs, and what tasks you want to delegate.
VA Matching
We select pre-vetted VAs with experience in your industry. You review profiles and interview candidates.
Onboarding & Training
Your VA is onboarded with your tools, processes, and SOPs. Our framework ensures fast productivity.
Ongoing Support
Regular check-ins, performance monitoring, and continuous improvement ensure consistent results.
Sound Familiar?
Is This You Right Now?
Every growing business hits this wall. Here's what changes when you stop trying to do it all alone.
BEFORE
Doing It All Yourself
- Leads calling while you're on site
- Permits, invoices, and contracts piling up
- Subcontractor scheduling chaos
AFTER
With Armasourcing
- Bids submitted faster than competitors
- Subs coordinated without your involvement
- Cash flow improving with timely billing
- All permits organized
Guaranteed Results
What You Can Expect
Every Armasourcing engagement comes with clear deliverables, proactive communication, and our 110-Day Perfect Hire Guarantee, so you never wonder if it's working.
- Bids submitted faster than competitors
- Subs coordinated without your involvement
- Cash flow improving with timely billing
- All permits organized
Real client feedback
This is what working with us actually looks like.
Liz ran a solo counselling practice in Australia. Karen was her dedicated Armasourcing assistant: inbox, bookings and client follow-ups, handled across the timezone gap. Every engagement gets reviewed the same honest way.
Resources
Learn More About Construction Virtual Assistant
Explore our latest articles and guides to help you get the most from your virtual assistant.
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Read ArticleFrequently Asked Questions
Can a VA handle project documentation?
Yes. Our VAs manage project files, change orders, RFIs, submittals, and daily logs. They keep everything organized in your preferred project management system.
Do your VAs know construction software?
Yes. Our VAs are trained on popular construction tools including Buildertrend, CoConstruct, Procore, PlanGrid, and general business tools like QuickBooks and Excel.
Can my VA coordinate with subcontractors?
Absolutely. Your VA can handle sub scheduling, bid requests, insurance tracking, lien waiver collection, and daily communication with your subs.
Can a VA help with estimating?
Yes. While they will not do takeoffs, your VA can prepare bid documents, compile material pricing from suppliers, organize estimate data, and format professional proposals.
How do you handle sensitive project information?
All VAs sign NDAs and work within your secure systems. They follow strict data handling protocols to protect your business and client information.
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Our Services
Check Our Services
Whether you're buried in admin, invisible on Google, or struggling to deliver client work on time, our tailored packages give you the right mix of strategy and skilled Filipino support.
Growth Starter VA
A dedicated, English-proficient Filipino virtual assistant who handles your admin, customer service, scheduling, and day-to-day tasks.
Best for: Solopreneurs, Coaches, Founders Explore Growth Starter VADigital Marketing
Full-service digital marketing support, SEO, paid ads, social media, and content, executed by trained Filipino specialists who integrate with your workflow.
Best for: Growing Businesses, Local Services Explore Digital MarketingAgency Execution Partner
White-label SEO services, audits, blogs, backlinks, reporting, with a trained VA who blends into your systems and supports client operations.
Best for: Agencies, Consultants Explore Agency Execution Partner3D Modeling & Archviz
Photorealistic renders, walkthrough animations, virtual staging, and BIM visualization, by dedicated Filipino 3D artists at 70% less than local studios.
Best for: Architects, Interior Designers, Developers Explore 3D VisualizationReady to Hire a Filipino Virtual Assistant for Your Contracting Business?
Book a free discovery call and let us show you how we can help.